Get In Touch

Junior Billing & Admin Assistant

An exciting opportunity has arisen at Hodge Jones & Allen, for a Junior Billing & Admin Assistant to join our team

You will be supporting the Billing & Operations Assistant and will be required to:

  • Assist with Legal Aid billing, generating bills on the Legal Aid portal and Excel pro-formas
  • Assist with Private billing, generating bills for clients and counsel
  • Stationary orders for the team
  • Action file closing requests
  • Allocate Salesforce licences to the team
  • Liaise with internal staff to resolve queries quickly and efficiently
  • Attend team meetings and take minutes to be distributed to the team
  • Arrange meetings and book meeting rooms for the team
  • Sort through backlog of older, paper case files in the office. Sending files to archive and sorting/scanning/allocating onto case management system.
  • Deal with any other Ad-Hoc tasks

Candidate Specification:

  • Preferably have experience of working in the accounts department of a law firm, although full training will be provided.
  • Prior experience within billing is preferable, although full training will be provided.
  • Intermediate IT skills and confident using Microsoft Office, particulary with Excel, Word, Outlook.
  • Strong attention to detail.
  • Excellent time management skills whilst undertaking work in a busy environment.
  • Ability to work within a team, understand processes and work proactively using initiative.
  • Excellent communication skills and ability to communicate with employees at every level from paralegal to partner.

We offer a competitive salary with excellent benefits.

A full job description is available on request.

To apply please send a covering email and up to date CV to Adam Russell,

Unfortunately, due to the high volume of applications, we are unable to respond to all candidates. If you are successful, a member of the team will contact you directly. If you do not hear from us, please assume that your application has been unsuccessful.