Accounts Payable Manager

Hodge Jones & Allen Solicitors seeks an Accounts Payable Manager to join the Finance team.

The Firm

Hodge Jones & Allen Solicitors has represented ordinary people caught up in the most extraordinary events for over four decades. As a firm deeply committed to providing first-class legal help to individuals, we pride ourselves on our strong ethical values. We are currently seeking an Accounts Payable Manager to join our dedicated team. This pivotal role will involve overseeing the accounts payable function within the firm, ensuring our financial operations run smoothly and efficiently. As a member of our finance department, you will collaborate with various teams across the organisation to optimise workflows and maintain our commitment to excellence in service delivery. At Hodge Jones & Allen, we recognise the importance of transparency and accountability in financial dealings, and we aim to uphold these values in our accounts payable operations. If you are looking to be part of a dynamic team where your expertise can contribute to our mission of providing outstanding legal services, we would love to hear from you.

Main Duties

Duties will vary in importance and priority, depending on circumstances and the needs of the business at any particular time, but will include the following key responsibilities:

Inputting purchase invoices, obtaining approval from management for payment and making payment
Management of supplier accounts on the system
Maintaining nominal accounts relating to court fees, courier fees and taxi expenses along established guidelines
Supplier account reconciliations
Reviewing creditors lists and forecasting payments to be made over the coming weeks
Reviewing the daily and monthly payment run on the online banking system
Dealing with the day to day supplier queries and monitoring the supplier inbox
Liaising with the billings and cashiering teams
Producing reports for finance and the wider internal teams
Supervision of the Accounts Payable Clerks
Ensure compliance with VAT regulations
Ensure compliance with the SRA Accounts Rules
To identify required improvements to processes and controls or remedial action and present findings/recommendations to the management team
To design internal guidelines and contribute to the development of our compliance infrastructure
To deliver an effective and timely service to the firm by managing their own workload and maintaining a high degree of accuracy
Assisting with other ad hoc tasks as required by the finance team

Skills Knowledge and Experience

Experience in an Accounts Payable function within a law firm
Good working knowledge of VAT regulations
Experience overseeing junior team members
Ability to establish and maintain good working relationships
Ability to present information simply and accurately, both orally and in writing
Ability to work methodically to deal with a constant flow of work
Ability to work under pressure and prioritise work appropriately
Ability to work on own initiative and work without supervision
Good analytical, diagnostic and numeracy skills
Good telephone manner
Strong IT skills (Excel VLOOKUP)
Excellent attention to detail
Commitment to delivering a professional service to the highest standards
Highly motivated and willing to take on new challenges

Benefits

We offer a competitive and comprehensive benefits package designed to support your well-being, work–life balance and professional development, including:

Generous annual leave (22–27 days depending on role), plus Christmas shutdown and additional birthday leave
Extra paid leave for volunteering, moving house and study
Long service recognition leave at 10, 15 and 20 years
Pension scheme (3% employer contribution, 5% employee, with salary sacrifice option)
Life assurance (2x salary) and Group Income Protection (up to state pension age)
Enhanced maternity pay (subject to qualifying service)
Wellbeing support, including Mental Health Champions, First Aiders and an Employee Assistance Programme
Cycle to Work scheme and season ticket loan (post-probation)
Employee referral bonus scheme
Discounted legal services and access to an extensive Employee Benefits Portal (gym membership, health plans, private medical insurance, dental, cinema and retail discounts)
Eye care contributions
Complimentary office fruit deliveries twice weekly
On-site social space with pool table and subsidised bar

To apply, please send your CV, covering letter and salary expectations to Katie Staines at kstaines@hja.net.

Unfortunately, due to the high volume of applications, we are unable to respond to all candidates. If you are successful, a member of the team will contact you directly. If you do not hear from us, please assume that your application has been unsuccessful.

Apply now