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Admin Assistant (Asbestos & Mesothelioma)

  • Closing Date
  • 30 November 2021

Hodge Jones & Allen LLP

Hodge Jones & Allen LLP are looking to recruit a Legal Assistant to work with the fee earners in the Asbestos & Mesothelioma team.

Regular duties will include:

  • Dealing with clients face to face or over the telephone
  • Taking telephone messages
  • Arranging hearing dates, appointments and conferences
  • Printing relevant documents
  • Making up case files, ensuring they are organised appropriately and updated in a timely manner
  • Updating electronic case files using Proclaim case management system
  • Photocopying, scanning and collation of documents (including enclosures and Instructions to Counsel)
  • Faxing documents
  • Allocating scanned post to electronic files
  • Preparing bundles of documents for court and barristers
  • Collating and paginating
  • Requesting medical and other records on cases and following up requests
  • Processing invoice payments
  • Preparing files for closure
  • Delivering documents to court
  • Assisting fee earners who are out of the office
  • Assisting with mail and DX as required
  • Any other duties required to manage the documents sent to and returned from Voice path.
  • Other general administrative, filing and routine tasks as required

Skills, knowledge and experience required for the job

  • Computer literate with good keyboard skills
  • Being organised and able to manage conflicting priorities
  • Good communication skills (both verbal and written)
  • Have a practical approach to problem solving
  • Able to work on own initiative as well as work in a team
  • Have a flexible approach with a client focus

Preferred

  • Be of graduate calibre or have relevant administrative/legal administrative experience

Hours Of Work

Core office hours will be 9.30am to 5.30pm, five days per week.  Taking account of the nature of the role, a degree of flexibility will be required so as properly to fulfil the responsibilities and duties associated with the position.

To apply please send a covering email, CV and current salary details via the form or to Alice Simmonds: asimmonds@hja.net.

Closing date: 5pm, 30 November 2021